Privacy Policy

This Privacy Policy describes how Prairie Ventures LLC ("Company," "we," "our," or "us") collects, uses, stores, and protects information obtained through Prairie Ventures LLC (the "Site"). This Privacy Policy should be read together with the Terms of Service.

Information We Collect

Information You Provide

• Name, email address, and contact information
• Account credentials
• Documents uploaded or accessed, including confidential or financial materials
• Communications sent to us

Automatically Collected Information

• IP address
• Browser and device information
• Access times, pages viewed, and usage data

Confidential and Financial Information

Certain areas of the Site contain confidential, proprietary, or non-public financial information.

You acknowledge that:

• Some information may be preliminary, draft, or subject to change
• Financial data may involve estimates, assumptions, or third-party inputs
• Errors or inaccuracies may occur
• No guarantee is made as to completeness or accuracy

How We Use Information

We use information to:

• Operate and maintain the Site
• Authenticate users and control access
• Deliver documents and communications
• Improve performance and security
• Meet legal or regulatory obligations
• Detect, prevent, and address technical issues and fraudulent activity

We do not sell personal information to third parties.

Legal Basis for Processing (GDPR)

If you are located in the European Economic Area (EEA), our legal basis for collecting and using personal information depends on the specific information and context:

• Contract Performance: Processing necessary to provide services you've requested
• Legitimate Interests: Processing necessary for our legitimate business interests
• Legal Compliance: Processing necessary to comply with legal obligations
• Consent: Where you have given explicit consent for specific purposes

Data Sharing and Disclosure

Information may be shared with service providers supporting Site operations, to comply with legal obligations, or to protect the Company's rights, property, or safety. Service providers are expected to maintain confidentiality and appropriate safeguards.

We may share information in the following circumstances:

• Service Providers: Third-party vendors who perform services on our behalf (hosting, analytics, customer support)
• Legal Requirements: When required by law, subpoena, or legal process
• Protection of Rights: To protect our rights, property, safety, or that of our users
• Business Transfers: In connection with a merger, acquisition, or sale of assets
• With Your Consent: When you explicitly authorize sharing

International Data Transfers

Your information may be transferred to and processed in the United States or other countries where we or our service providers operate. These countries may have data protection laws that differ from those in your country of residence.

For EEA residents: When we transfer personal data outside the EEA, we ensure appropriate safeguards are in place, such as Standard Contractual Clauses approved by the European Commission or other legally approved mechanisms.

Data Security

We implement reasonable administrative, technical, and organizational safeguards to protect information. However, no system is completely secure, and internet transmission involves inherent risk. We are not responsible for breaches beyond reasonable control.

Users are responsible for safeguarding login credentials.

Security Measures

Our security measures include:

• Encryption of data in transit using SSL/TLS protocols
• Encryption of sensitive data at rest
• Regular security assessments and updates
• Access controls and authentication mechanisms
• Employee training on data protection and security
• Incident response procedures

Data Breach Notification

In the event of a data breach that affects your personal information, we will notify you and relevant authorities as required by applicable law. Notification will be provided via email to the address associated with your account and/or through a prominent notice on the Site within 72 hours of discovering the breach, where feasible.

The notification will include:

• Description of the breach and affected information
• Potential consequences of the breach
• Measures taken to address the breach
• Recommended actions you can take to protect yourself
• Contact information for further inquiries

Data Retention

Information is retained only as long as reasonably necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law.

General retention periods:

• Account Information: Retained while your account is active and for up to 7 years after closure for legal and regulatory compliance
• Financial Records: Retained for at least 7 years as required by applicable financial regulations
• Communications: Retained for up to 3 years unless required for ongoing matters
• Technical Logs: Retained for up to 90 days unless needed for security investigations

You may request deletion of your personal information, subject to our legal and regulatory obligations to retain certain records.

Cookies and Tracking

Cookies and similar technologies may be used to support functionality, analytics, and performance.

Types of cookies we use:

• Essential Cookies: Required for Site functionality and security
• Performance Cookies: Help us understand how visitors use the Site
• Functional Cookies: Remember your preferences and settings

You can control cookies through your browser settings. Disabling certain cookies may affect Site functionality. Most browsers allow you to refuse cookies or delete existing cookies. Please refer to your browser's help documentation for specific instructions.

For more information about cookies and how to manage them, visit www.allaboutcookies.org.

Your Rights

Subject to applicable law, you have the following rights regarding your personal information:

General Rights

• Access: Request access to the personal information we hold about you
• Correction: Request correction of inaccurate or incomplete information
• Deletion: Request deletion of your personal information, subject to legal retention requirements
• Portability: Request a copy of your information in a structured, machine-readable format
• Objection: Object to processing of your information for certain purposes
• Restriction: Request restriction of processing under certain circumstances

California Residents (CCPA/CPRA Rights)

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA) and California Privacy Rights Act (CPRA):

• Right to Know: Request disclosure of categories and specific pieces of personal information collected
• Right to Delete: Request deletion of personal information, subject to exceptions
• Right to Opt-Out: Opt-out of the sale or sharing of personal information (Note: We do not sell personal information)
• Right to Correct: Request correction of inaccurate personal information
• Right to Limit: Limit use and disclosure of sensitive personal information
• Non-Discrimination: You will not receive discriminatory treatment for exercising your privacy rights

To exercise these rights, contact us at support@prairieventuresllc.com. We will respond to verifiable requests within 45 days.

European Residents (GDPR Rights)

If you are located in the European Economic Area (EEA), United Kingdom, or Switzerland, you have additional rights under the General Data Protection Regulation (GDPR):

• Right of Access: Obtain confirmation of processing and access to your data
• Right to Rectification: Correct inaccurate personal data
• Right to Erasure: Request deletion under certain circumstances
• Right to Restrict Processing: Limit how we use your data
• Right to Data Portability: Receive your data in a portable format
• Right to Object: Object to processing based on legitimate interests
• Right to Withdraw Consent: Withdraw consent at any time where processing is based on consent
• Right to Lodge a Complaint: File a complaint with your local data protection authority

How to Exercise Your Rights

To exercise any of these rights, please contact us at support@prairieventuresllc.com with "Privacy Rights Request" in the subject line. We may need to verify your identity before processing your request.

Third-Party Links

We are not responsible for third-party websites or privacy practices.

Children's Privacy

The Site is not intended for individuals under 18 years of age.

Policy Updates

This Privacy Policy may be updated periodically to reflect changes in our practices, technology, legal requirements, or other factors. When we make material changes, we will notify you by:

• Posting the updated Privacy Policy on this page with a new "Last Updated" date
• Sending an email notification to the address associated with your account
• Displaying a prominent notice on the Site

We encourage you to review this Privacy Policy periodically. Your continued use of the Site after changes are posted constitutes acceptance of the updated Privacy Policy.

Governing Law

This Privacy Policy is governed by and construed in accordance with the laws of the State of North Dakota, without regard to its conflict of law provisions.

Contact Information

Questions regarding this Privacy Policy may be directed to:

Prairie Ventures LLC
Email: support@prairieventuresllc.com

For privacy-specific inquiries or to exercise your privacy rights, please use the subject line "Privacy Rights Request" or "Privacy Inquiry."